A Tidal wave of Information Heading your Way!

Right now the Tidal wave of deadlines is safely out at sea but:

 

This blog is the first of a series that will be released today and if you hadn't guessed by now its about deadlines!

Carl Perkins FY16 Final Claim for Reimbursement Deadline:

The following time lines are for submitting FY16 Perkins claims for reimbursement from technology centers, comprehensive schools, and college/universities.  There will be no exceptions.

• August 15, 2016 is the FINAL date for submitting FY16 claims for reimbursement. 

• For Carl Perkins Projects 421, 423 and 422
• Please use the Excel spreadsheet claim form request payment(s) for allowable expenses incurred since July 1, 2015.  Specific directions for completing the claim form are located on the first tab of the spreadsheet.   
• Email the completed claim form and all required documents to carl.perkins@careertech.ok.gov  with your district/institution name AND the designation CLAIM in the subject line.
• Computerized accounting reports must be submitted with each claim
• You must include accounting reports and invoices from any member school(s) on the claim that were reimbursed by the fiscal agent.
• Collegiate fiscal agents should mark or highlight on their accounting report which line items match their submitted Perkins budget. 
• Each claim for reimbursement must include copies of paid invoices for equipment or software in the amount of $250 or more FROM ANY DISTRICT making purchases.
• Claims must be submitted by email using the approved excel claim form and having appropriate signatures by the deadline above or the fiscal agent will forfeit their reimbursement rights to the amount expended. 
• NO FOOD OR LODGING OF ANY KIND will be reimbursed if expended under projects 421, 423 and 422.
• Any individual equipment item exceeding $5,000 (per item) should use Object Code 700 series, otherwise the claim will be rejected and your reimbursement will be delayed. 
• To speed up payment please put required invoices in the exact same order as the OCAS/accounting report.

• For Carl Perkins Projects 424, 426, and 429 
• Continue to use the Impact application to close out FY16 claims for reimbursement. Claims must be fully submitted and approved at the superintendent level by the deadlines above or the fiscal agent will forfeit their reimbursement rights to the amount expended.
• Computerized accounting reports must be submitted with each claim
• You must include accounting reports and invoices from any member school(s) on the claim that were reimbursed by the fiscal agent.
• Collegiate fiscal agents should mark or highlight on their accounting report which line items match their submitted Perkins budget. 
• Each claim for reimbursement must include copies of paid invoices for equipment or software in the amount of $250 or more FROM ANY DISTRICT making purchases.
• Only when a grant associated employee is in travel status will food be allowed for reimbursement with supplemental grant funding. NO OTHER FOOD EXPENSES ARE ALLOWED.
• Any individual equipment item exceeding $5,000 (per item) should use Object Code 700 series, otherwise the claim will be rejected and your reimbursement will be delayed. 
• To speed up payment please put required invoices in the exact same order as the OCAS/accounting report.

As always if we can be of any assistance please contact the Carl Perkins Administration office. DO NOT miss the August 15th claims deadline it is a hard deadline and no payment will be made for late claims.

http://www.okcareertech.org/about/state-agency/divisions/federal-legislation-assistance/carl-perkins/contact-us

--cp