Search Our Blog



CTIMS Tips 2.0

A few things happening on the way to the due date... 

Funding updated in CTIMS

Updated totals for secondary and postsecondary consortia, technology center coops, and those recipients who are new in FY17 are now updated in CTIMS.  All secondary, postsecondary, and technology centers using the funds alone were already updated.  Please let the Perkins Admin staff know if you find a discrepancy in your funding amount.

Contacting the Perkins Admin staff via email 

Please include the name of your school / institution in your email subject line.

Speaking of email

This time of year the Perkins staff receives 2-3 phone calls for every 1 call assisting another recipient. Email is a great way to contact us, and provides the responses to your questions in writing should you need to reference them again. 

Accessing CTIMS through the correct browser

Not Chrome.  Not Edge.  Not Safari, or AOL, Netscape, Firefox, Sea Monkey, or Opera.  Use Internet Explorer version 11 or higher ONLY.

Watching the online tutorials

The full webinar from August 11 is available online.  It’s 70 minutes but you can always fast forward past the information you already know.  Click HERE to access the webinar.

Accessing the Local Performance Data Guidebook

The Guidebook provides you with background information and assistance with how to interpret your local performance data. 

NOTE: We made an update to the Tech Center Adult (postsecondary) worksheet for the FY14 Local Actual Completion data.  The corrected version should be available sometime on Monday, August 29, 2016.

Using MANAGE instead of NEW when returning to your worksheet

If your application is blank but you know you hit Save & Next, check to make sure you're accessing the right worksheet.  Some users have more than one after selecting NEW when returning to their previous work.  We will clear out the blank worksheets once the due date has passed.
As mentioned in the last Perkins Blog, select the correct PROGRAM INITIATIVE (421, 422, 423) that matches your site type (comprehensive schools, tech centers, postsecondary) when creating your worksheet.
  • If you accidentally used an incorrect PROGRAM INITIATIVE, you will need to resubmit the entire application under the correct PROGRAM INITIATIVE during the revisions phase of the application approval, but you are welcome to resubmit the corrected version by August 31. We unable to make that correction for you. 
  • Some users have more than one role, and not all roles have the same privileges. Choose the correct user role from the drop down list, top right corner under your greeting/email address, when accessing your worksheets.

Using the print feature

  • Click on Worksheet Summary at the top of your worksheet.
  • Click on the diskette (save) icon and choose the method you prefer for the document.  (The Word option provides a good, editable format that you can save to your computer.)

Getting ready to submit the application by 11:59:59pm on August 31

Each application must be approved by the Local Coordinator, the Local Finance person, and the Local Superintendent/President to be considered for review.  Please make sure the next person in the approval sequence has completed their CTIMS user authentication process, and let us know if assistance is needed.

As always, please contact us if we can assist you in any way.





FY17 Perkins Application and CTIMS

The due date for the FY17 Perkins application is approaching.

You've watched the video tutorials.

You've done your CTIMS user authentication.

You're still having a few access problems?  Here are some reminders and tips:

FIRST...make sure you're ONLY using Internet Explorer, version 11 or above.   Not sure of your version?  In the top right corner of the screen, click on the gear icon (TOOLS), then select About Internet Explorer.  If your version is anything less than version 11, ask your IT staff to assist you with an upgrade.

SECOND...if you're already using Internet Explorer but are still having access problems, delete your browser history.  In the top right corner of the screen, click on the gear icon (TOOLS), then click on Internet Options.  On the options screen, find the Browsing History area and click on DELETE.  Make sure the following items are checked and then click the Delete button there:
  • Preserve Favorites website data
  • Temporary Internet files and website files
  • Cookie and website data
  • History
  • Form data
Once you are logged in, make very sure you select the CORRECT response in the PROGRAM INITIATIVE drop down box. 
  • A Secondary High School CONSORTIUM must use FLA-CPHSS-423 - CARL PERKINS HIGH SCHOOL SECONDARY - 423
  • A Secondary Tech Center COOP must use FLA-CPTCS-423 - CARL PERKINS TECH CENTER SECONDARY - 423
If the PROGRAM INITIATIVE code is incorrect the application will need to be created again using FLA New Worksheet.

As always, please contact us if we can assist you in any way, and include your school name in the subject line.



Final Carl Perkins Claim Deadline Approaching!!


Please be aware that the following timelines will be enforced for the submission of technology center, comprehensive school, and college/university FY-16 claims for payment:

  • August 15, 2016:  Drop-dead date for submission of FY-16 claims for payment
  • September 15, 2016:  Deadline for final resolution of any needed claim corrections
  • October 15, 2016:  Final date that all payments should be received by schools for claims submitted by above dates.  Please ensure all amounts owed to your school are received by this date as no FY-16 payments will be made beyond October 15, 2016.
Any claims not received by the August 15th deadline will not be processed for payment. DO NOT miss this deadline.

Thank you for your assistance in our fiscal year end process.


Important Dates for Training Opportunities!

We are going to have 2 dates available for training opportunities for Perkins recipients those dates are listed below:

August 4th - CTIMS Training Webinar(s):

  • These training(s) will be on a first come first serve basis, we will have two training sessions at the times below:
    • 8:30-10:00 am
    • 10:30-12:00 noon
      • If you are available for either of these training times please email for participation information.  
      • Participation is limited, only one log in per school/organization will be allowed.
      • We will be recording these sessions to post on our CTIMS-Resource page.

August 11th - Perkins update and CTIMS Training Workshop:

  • This workshop will be held at our Stillwater offices at the time below:
    • 9:30-11:30am  
    • Our address is 1500 W. 7th Avenue, Stillwater OK, 74074
    • Perkins funding can be used for travel expense to this meeting. 
We hope that everyone who would like to participate will be able to at one of these two dates. If you have any questions please contact the Carl Perkins Administration offices at ODCTE.



The calm after the storm?

There is still an additional wave to come but I thought some calm would be good to share first:

And we are off to the races once again!

Carl Perkins FY17 Application for Funding Information:

The following time line is for submitting the FY17 Carl Perkins Application for Funding for technology centers, comprehensive schools, and college/universities.  Again this year the deadline is a hard deadline if your application is late it will not be funded.
  • August 31, 2016 is the FINAL date for submitting your FY17 Carl Perkins Application for Funding 
  • For FY17 we will be utilizing a new grant management system for all Carl Perkins funded projects. The system requires a user account to access the system. You can access CTIMS at the following location:
  • Applications must be  must be fully submitted and approved at the superintendent level by the deadline above or the fiscal agent will forfeit their right to the allocated formula amount for their district/consortium.

CTIMS Account and Tutorial Information

  • Tutorials for submitting a new grant and other actions in CTIMS are located on the Carl Perkins website under the CTIMS - Resources tab.  You can click on THIS LINK and it will take you to the page were our tutorials are housed.

  • You should have received your CTIMS user authentication email if you were a user for your school last year.  The email would have come from if you have not received this email you will want to check you junk or spam folder as it may have been trapped in the filters.  If you missed the email or have not seen it, please email and make sure that in the email subject you put "authentication reset request"

As always if we can be of any assistance please contact the Carl Perkins Administration office. DO NOT miss the August 31st Application deadline it is a hard deadline and no late applications will be accepted or approved.