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4.23.2015

FY15 CLAIMS DEADLINE NOTIFICATION 

"I love deadlines.  I like the whooshing sound they make as they fly by."  --Douglas Adams

 

IMPORTANT


The Oklahoma Department of Career and Technology Education will soon transition to a new online data system.  The Impact processes we use for Perkins budgets and claims will be included in the first round of transitions. 


(1)    JUNE 1, 2015: We strongly encourage all Perkins local coordinators, finance staff, and superintendent/president/designee staff to finalize your budgets, revisions, and claims in Impact PRIOR TO this date.

(2)    Fiscal Agent districts for coops and consortia – please share this Blog with your partner schools, if applicable, about the importance of their timely expenditures of funds as well as timely invoicing to you so you are able to meet these deadlines.  There will be no exceptions to these deadlines.

(3)    AUGUST 1, 2015:  Please also be aware that this date will STILL be enforced for all local approvals of technology center, comprehensive school, and college/university FY15 FINAL claims…but you may be working from the new online system instead of Impact.

(4)    There are still quite a few budgets not yet finalized and claims not yet filed.  Please take a moment to log in to Impact today and check the status of your FY15 activities.    For those who have already done so, thank you very much! 

Click here for the link to Impact.  Forgot your password (or maybe it’s expired)? Click on the “Forgot my password” link right under the log in area and a temporary password will be emailed to you.



Additional News:  The Gateway to Technology Supplemental Grants have been reopened for applicants and will be due June 1, 2015.







 

If there are questions, please contact Janet or Josh and they will be happy to assist you.


--cp

4.10.2015


Time is what prevents everything from happening at once. ~John Archibald Wheeler


The end of FY15 will be here before long and we just want to provide you with some timely reminders.



Budgets, Revisions, and Claims
Final claims for reimbursement MUST BE in the Impact system no later than August 1, 2015 or the claim WILL NOT BE PAID. There will be no exceptions this year.
  • Equipment purchase budget revisions closed March 15, 2015.
  • Non-salary purchases closed April 1, 2015. 
  • Budget revisions for cost adjustments are allowed until the final claim is submitted.
  • Not all types of equipment are allowed with these funds. We will not reimburse for basic program purchases or consumable items.
  • Copies of paid invoices for equipment or other purchases in the amount of $250 or more are required with each claim for reimbursement and MUST be uploaded in the Impact system with each claim.
  • When submitting claims for reimbursed expenditures made by consortium or coop partners, include those participants’ accounting reports with the claim, along with invoices where required.
  • REMINDER: As noted in the approval letters, partner districts should use a project code other than 421, 422, or 423 for their Perkins expenditures.
  • For secondary school districts and technology centers, the coding on computerized accounting reports and the Impact budget must match. 
  • For collegiate recipients, mark or highlight on the accounting report which line items match the Impact system.
  • Check all documents BEFORE beginning a Request for Reimbursement and submit a Change Request if necessary. 
Missing documents will result in the claim being REJECTED and a delay in payment.


Reports…are you on one?

Below you will find Impact reports for budgets and claims that need further action or approval at the local level in order to be processed in our office.  Please click on each report (click again to enlarge) and take appropriate action in Impact immediately where necessary.







Please contact the Federal Legislation Assistance Division if you need assistance with determining the required action.  Remember that our helpful online tutorials are also accessible from the Impact menu.

Finally, it is the FISCAL AGENT’S responsibility to ensure all requests for reimbursement are submitted with correct documentation is correct, and any corrective action needed is complete.  Please log in to Impact, click on VIEW ALL GRANTS, and check the status of grants, budgets, revisions, and reimbursements to ensure your grants are closed out smoothly.

As always if there is anything we can do to assist please let us know.

--cp

FY16 Carl Perkins Supplemental Grants

Carl Perkins FY16 Supplemental Grant Requirement Documents are now available for all eligible recipients at the link below:

FY16 Carl Perkins Supplemental Grants Website

Below you will find a short description of the available grants for the coming fiscal year.

Disability Services: 
Many times students with disabilities do not receive the extra support needed for success in the classroom as well as a successful transition to a technology center, post-secondary education/training, and/or employment.  This grant can be used to help support Oklahoma career and technology education students with varying types of disabilities to explore career options and for transition support into post-secondary education/training levels as well as employment.  This grant can help schools implement transition programs and/or other support strategies to assist in the provision of transferable skill sets to students regarding the attainment of meaningful employment and becoming productive members of society.

High Growth and Emerging Technologies
The Oklahoma Department of Career and Technology Education supports the development and implementation of high-tech, high-wage Career Academies, Career Majors or relevant activities that support and align with local, state, and national industry existing and emerging workforce needs.  The Career Academies, Career Majors or relevant activities should embrace rigorous academic and technical learning activities.

Summer Academic Enhancement Program
Oklahoma Career and Technology Education supports school improvement initiatives aimed at the development and implementation of Summer Academic Enhancement Programs to help students in grades 7-11 who want additional instruction to succeed in high school.

Recruiting Students to Non Traditional Careers:
In order for students to reflect upon the full range of careers available to them, no career should be left off due to gender. Students in Oklahoma should be able to choose careers based on their interests, skills, and abilities, rather than based on gender stereotypes.  Students need an awareness of nontraditional careers, motivation to further explore nontraditional careers, and the development of skills to pursue career opportunities within the nontraditional areas.  This grant is intended to provide organizations/entities means to provide strategies to recruit and retain male and/or female students in non-traditional career majors.  (Nontraditional occupations are defined as those for which individuals from one gender comprise less than 25 percent of the individuals employed in each such occupation or field of work.)

Career Guidance and Advisement
Career development is an educational program designed to assure individuals know how to make career choices and create education plans to prepare themselves for those careers.  The program ensures individuals make informed career decisions based on facts.  Career development is based upon the tenet that individuals who have career maturity make better career choices and have a better sense of the education plans needed to reach their career goals, including entrepreneurship.  Career maturity is when an individual has personal insight into the process of and readiness for making career choices.  It is NOT the process of choosing a specific career or job.  Career Development programs assist students in defining career pathways that prepare them for high-wage, high-skill, and high-demand occupations.


As always please feel free to contact us with any questions!

--cp

12.22.2014

A Bit about Everything!



So whats the latest!

  • FY14 Fiscal year is closed all payments have been made to all schools who met the August 15th deadline to claim.
  • FY16 GATEWAY TO TECHNOLOGY Supplemental Grant proposals are due January 31, you can get the FY16 RFP by following this link:  FY16 Gateway to Technology RFP
  • The Federal Monitoring Review is complete!
  • FY15 Approval letters are out for all applications that have been fully reviewed.  IF you have received your approval letter, check your Specific Comments section to see if there are any revisions required, and please note all due dates for FY15.
  • Impact budgets have been activated UNLESS your grant required a revision, Impact will only be activated when all conditions of approval have been met.
  • If no revisions are required on your grant; CLAIMS should be submitted by now.  Please strive to have at least one claim requested by January 31.
The more claims we pay prior to March 2015 the faster you’ll receive final payments at the end of the school year!

Impact only works if everyone does their part, so log in now (Impact Link) and check the status of your budgets, claims and revisions!  Need help in Impact?  Click here for the tutorials and other resources!

Who Do I Contact for Technical Assistance?

With the organizational changes that have occurred at the agency the Federal Legislation Division would like to update you on your contact points for the coming fiscal year.
  •  For a up to date list on FLA contacts please follow the link below, for school list and associated FLA representative.

Did You Know…?
This year we’re seeing less intentional connectivity in the SECONDARY applications to their technology centers.  Remember that in order to be in compliance with the requirements of Perkins funding, the program of study (not the same as a plan of study) should include courses that lead a student to a credential, licensure, certificate, or degree.   Continued emphasis will be placed on this requirement in FY16, partnerships between secondary, tech centers, and community colleges need to be clear and intentional if planning to request funding in FY16.


Did You Know…?
Special Populations (secondary and postsecondary) are not just academically disadvantaged (special education)?  Here are the categories as included in the Perkins legislation: 
  • individuals with disabilities; 
  • individuals from economically disadvantaged families, including foster children; 
  • individuals preparing for nontraditional fields; 
  • single parents, including single pregnant women; 
  • displaced homemakers; and 
  • individuals with limited English proficiency

Enjoy the holidays and time spent with family and friends…

--cp