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9.01.2015

The Perkins Workshop is now available online!

The video from our July 13, 2015 Perkins Workshop for FY16 funding is NOW available online!

Visit our webpage and scroll down to CARL PERKINS JULY WORKSHOP VIDEO

http://www.okcareertech.org/about/state-agency/divisions/federal-legislation-assistance/carl-perkins/resources

You can also find links to the FY16 Perkins Application as well as other valuable resources.

--cp


A chance for some financial help with Continuing Education!!

Are you an instructor seeking that teaching certificate, or a Health instructor seeking a Masters Degree? 

How about a full time CareerTech staff member seeking an administrator certification?

If you are planning on working towards one of these continuing education goals then the ODCTE Lottery Scholarship is designed just for you!!

Follow the link below to fill out the FY16 Fall Lottery Scholarship application.

FY16 Fall Lottery Scholarship Application

Good Luck!

For questions concerning the lottery application please contact Alice Rushmore at ODCTE, her email address is Alice.Rushmore@careertech.ok.gov

 --cp

8.27.2015

Welcome to the FY16 Perkins Application in Excel Format!

The FY16 Perkins Application access is here! 

The following information was emailed to individuals currently in our Perkins address list.  Look for additional FY16 information in the Perkins Blog over the next few weeks.

Available: August 27, 2015
Due: October 8, 2015

This application was created through a combined effort with the project contractors using dropdown lists and spreadsheet cells.

Click on (or copy and paste to your browser) the link to the application and save the spreadsheet to your computer.


http://www.okcareertech.org/about/state-agency/divisions/federal-legislation-assistance/carl-perkins/resources 

A.    GETTING STARTED (rows 1-21)
There are three tabs at the bottom:  Worksheet Info, Budget Info, and Acknowledge Info.

On the Worksheet and Budget pages, be sure to use the dropdown boxes to choose the project status (stand-alone, coop, consortium), the school name (fiscal agent school/institution), and the type of project: High School or Tech Center secondary (421 or 423) or Postsecondary (422).

Complete ALL the Compliance Acknowledgements.  Each one is linked to their respective documents for your review.  You then will need to select Yes or No from the drop down list for each respective document.  Selecting No to one of these acknowledgements will result in a rejected application.

Complete ALL the FFATA information.  The application will be rejected if this is incomplete.

B.    Special Populations Self-Assessment Rubric
Select one or more (two is recommended) evaluation rubrics to assist with meeting the needs of special populations students.  The ODCTE will also complete evaluation rubrics based on the need indicated by the local evaluations.  You will submit the rubric(s) as part of the total application.

C.    Strategies for Improvement (rows 30-44)
EACH area must be thoroughly completed with narrative.

D.    Program of Study (rows 46-57)
EACH area must be thoroughly completed.  The link to the Individual Career Plan template is in row 57.  This link will begin downloading the Individual career plan worksheet.  Save the document to your computer and update according to your plans.  You will email this document along with your application.  You will submit at least ONE Individual Career Plan as part of the total application.  You must complete both the secondary course outline and the post-secondary course outline; if one or the other is missing the application will be rejected.

E.    Budget Narrative (rows 59-69)
Thoroughly complete each area where you will use FY16 Perkins funds.  Use the link to the Use of Funds Guidebook to assure you select the correct categories for funding.  You do not need to use OCAS or other coding in this section.

F.    Self-Evaluation (rows 71-92)
Thoroughly complete each area in this section.  Please provide narrative on how funds were used beyond a description of the funds.  Your narrative in this section should align to the application you submitted for your FY15 use of funds.  This information is also used to determine future onsite monitoring reviews and included in the risk-based monitoring assessment.

G.    Consortium or Coop Schools (rows 96-124)
You will only complete this section if you are the fiscal agent of a cooperative or consortium of Perkins eligible recipients.  Select each member of your consortium or coop from the dropdown lists on each line.  Disregard the Consortium / Code cell.  ODCTE will assign those codes upon completion and approval of the application.  (The entries displayed are examples only; choose your members starting with the first line.)

H.    BUDGET INFO TAB
Enter all the required district information exactly as it was entered on the WORKSHEET INFO page

Each line item for your budget contains areas for narrative information as well as OCAS coding.  Scroll to the right to complete all the required Program, Function, and Object code fields from the dropdown boxes.

The Line Item Total field calculates the total amount of the line; in almost all instances you should be using the “Each-Cost Per Each” unit type to enter costs per number of items.  As always, you can use a unit of 1 and then a Unit Cost that reflects the total of the purchase (ex:  10 iPads  4000.00) 

  • The first two lines are examples only and should be cleared out and filled with your own information.  There are 160 lines available in this budget.
I.    SUBMIT THE APPLICATION 
To submit your FY16 Perkins Application, you must send the following document via email to carl.perkins@careertech.ok.gov
  1. The completed Application Worksheet  (Excel document)
  2. At least ONE Individual Career Plan Worksheet (found in the Program of Study section)
  3. The Special Populations Self-Assessment Rubric(s)
  4.  Proof showing intentional Secondary to Post-secondary partnership.
  5. Include in the body of the email the name, telephone number, and email address for EACH of the following: 
a.    Local Perkins Coordinator 
b.    Local Finance Coordinator 
c.    Local Superintendent / President

Contact us with any questions!

Janet Cooper
Phone: 405.743.5130
Email: janet.cooper@careertech.ok.gov
 

Josh Miller
Phone: 405.743.5401
Email: josh.miller@careertech.ok.gov
 

Jeremy Zweiacker
Phone: 405.743.5881
Email: jeremy.zweiacker@careertech.ok.gov


--cp

8.19.2015

FY16 Perkins Application Launch Date Near

FY16 Perkins Application...next update:


There are a few more things to complete, but we're now optimistic that the application link will be live early in the week of August 24, 2015.  

We've mentioned in previous Perkins Blog posts that the due date will be adjusted to six weeks after the launch date, and that is still the plan.

We will use the Excel spreadsheet version of the application as mentioned in our recent workshops.

You will access the FY16 application HERE when it becomes available.

You are required to enter your district's DUNS number at the beginning of the application, so please contact your finance person now to have it ready.

There are two documents already posted for your review:  Strategies for Improvement and Program of Study.  Both documents contain questions that are in the application.

NEW this year is the Special Populations Evaluation Rubric.  You are required to submit ONE rubric with the application.  Click HERE for the link.

Also coming soon to the Resources page are two additional documents:  Use of Funds Descriptions and State / Local Performance Data.  They should both be available in early September.

Thank you for your patience and your kind inquiries about the application process.  We are ready to get FY15 paid out and move forward with the FY16 activities, and we know you are, too!

--cp




8.11.2015

FY16 Perkins Application update

"Ah, summer, what power you have to make us suffer and like it."  --Russell Baker


Two brief updates from the Federal Legislation Assistance staff:

  • The FY16 Perkins Application access date is now estimated at August 17.  Please note: the due date will be six weeks from the actual access date, so check your email (or this Blog online) for additional announcements.

  • The claims for reimbursement due date for FY15 Perkins funds is still August 15.  We're noticing a lot of claims coming in to Impact - great job!  Keep it going!!

Janet's email is  janet.cooper@careertech.ok.gov
Josh's email is  josh.miller@careertech.ok.gov

--cp

7.28.2015

FY15 Perkins Final Claims


Here are a few dates to keep in mind as you process your final FY15 Perkins claims for reimbursement:

Janet will be out of the office August 3 - 7 
Josh will be out of the office August 3 - 5 

Final claims are due on AUGUST 15 (one extra day from the original due date of August 14).

To check the status of your claims, please take a few minutes to log in to Impact, click on VIEW ALL GRANTS, then select VIEW PENDING REQUESTS FOR PAYMENTS. Here is the link to the training tutorial for filing claims if you need assistance during our absence: http://www.okcareertech.org/about/state-agency/divisions/federal-legislation-assistance/carl-perkins/impact-resources/how-to-file-a-claim-in-impact  

NO CLAIMS WILL BE PAID WITHOUT THE SUPERINTENDENT / PRESIDENT APPROVAL IN IMPACT BY AUGUST 15. 














janet.cooper@careertech.ok.gov
josh.miller@careertech.ok.gov
 
--cp

7.15.2015

FY15 PERKINS CLAIMS REMINDER

"Better three hours too soon than a minute too late."   --William Shakespeare
 

status

[stey-tuh s, stat-uh s]
noun

  • state or condition of affairs
What is the current status of your FY15 Perkins claim(s) for payment?
 

Remember:  August 14, 2015 is the ABSOLUTE LAST DATE to submit FY15 claims for payment.
 

Claims processing by our office will resume the week of July 20, 2015.

Please check to see if you have claims pending local superintendent approval, rejected by our office for corrections, or are still in DRAFT status by the local finance coordinator.
 

Claims which remain in DRAFT status and are VALID claims will not be accepted for payment after August 14, 2015.
 

Perkins Workshops


Our live streaming workshop on July 13 encountered some technical glitches, but we were able to record the entire session and will post an announcement via the Perkins Blog when it is ready to view.  


As always, please contact us if you have questions or need technical assistance.


--cp