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Upcoming Deadlines and Perkins FY18 Application Information:

FY-18 Carl Perkins Basic Grant Application Training:

Time: 9:00 a.m. – 3:30 p.m.

Key Topics:
      How funding is determined
      Broad overview of:
      Application process
      Implementation and Invoicing deadlines
      Helpful resources
      Key definitions
      Detailed look at nine sections of application

Cost:  $25.00 per person.  Lunch is provided. (can be covered with Perkins Funding)

Reservation Link
May 8
Tulsa Technology Center, Owasso Campus

May 11
Great Plains Technology Center, Lawton Campus

May 18
Moore Norman Technology Center, Penn Campus

May 23
Kiamichi Technology Center, Atoka Campus

 New CTIMS Carl Perkins Process Guidebook Available:

 The link below will download the new guide which contains step by step instructions to adding a new grant, completing an agreement, and filing invoices for reimbursement.

CTIMS - Carl Perkins Application and Invoicing Process Guide

We would like to thank Denise from our IMD department for helping develop this guide!  

Upcoming Deadlines and Important Dates: 

  • May 1, 2017 - Carl Perkins Supplemental Grant Deadline  
  • May 1, 2017 - FY18 Carl Perkins Application for Career and Technical Education Funding Opens
  • July 1, 2017 - FY18 Carl Perkins Application Deadline
  • August 1, 2017 - Final Claims Due in CTIMS 

As always if we can be of any assistance please contact us.  --cp


FY18 Carl Perkins Supplemental Grants

Carl Perkins FY18 Supplemental Grant Requirement Documents are now available for all eligible recipients at the link below:

FY18 Carl Perkins Supplemental Grants Website

Below you will find a short description of the available grants for the coming fiscal year.

Disability Services: 

Many times students with disabilities do not receive the extra support needed for success in the classroom as well as a successful transition to a technology center, post-secondary education/training, and/or employment.  This grant can be used to help support Oklahoma career and technology education students with varying types of disabilities to explore career options and for transition support into post-secondary education/training levels as well as employment.  This grant can help schools implement transition programs and/or other support strategies to assist in the provision of transferable skill sets to students regarding the attainment of meaningful employment and becoming productive members of society.

High Growth and Emerging Technologies

The Oklahoma Department of Career and Technology Education supports the development and implementation of high-tech, high-wage Career Academies, Programs of Study and relevant activities that support and align with local, state, and global industry existing and emerging workforce needs.  The Career Academies, Programs of Study and relevant activities should embrace rigorous academic and technical learning activities.

Recruiting Students to Non Traditional Careers:
In order for students to reflect upon the full range of careers available to them, no career should be left off due to gender. Students in Oklahoma should be able to choose careers based on their interests, skills, and abilities, rather than based on gender stereotypes.  Students need an awareness of nontraditional careers, motivation to further explore nontraditional careers, and the development of skills to pursue career opportunities within the nontraditional areas.  This grant is intended to provide organizations/entities means to provide strategies to recruit and retain male and/or female students in non-traditional career majors.  (Nontraditional occupations are defined as those for which individuals from one gender comprise less than 25 percent of the individuals employed in each such occupation or field of work.)

Career Guidance and Advisement

Career development is an educational program designed to assure individuals know how to make career choices and create education plans to prepare themselves for those careers.  The program ensures individuals make informed career decisions based on facts.  Career development is based upon the tenet that individuals who have career maturity make better career choices and have a better sense of the education plans needed to reach their career goals, including entrepreneurship.  Career maturity is when an individual has personal insight into the process of and readiness for making career choices.  It is NOT the process of choosing a specific career or job.  Career Development programs assist students in defining career pathways that prepare them for high-wage, high-skill, and high-demand occupations.

All supplemental grant applications are due May 1, 2017.

Applications are required to be submitted through the CTIMS system by the above deadline. Failure to correctly submit grant documents will not qualify applicants for an extension of that deadline.


As always if you need any assistance please email or call!



CTIMS Tips 2.1

Here are a few tips for CTIMS originally posted in our August 2016 Perkins Blog

What’s in a name?
Since the start of 2017 there are a number of ODCTE staff working to provide CTIMS technical assistance in several areas.  Please remember to include the name of your school / institution in your EMAIL subject line so we may provide you with the right staff person for your needs.

CareerTech Regional Coordinators
Partnering with the Perkins Administration office in an even greater capacity than before are the ODCTE Regional Coordinators.  To find the RC for your area, click on this link and scroll down to see their contact information.

FAQs and Training Tutorial Updates
We are working on upgrading our online tutorials to match the revisions and enhancements made to CTIMS over the past six months.  We should have those tutorials ready to post to the Perkins web page toward the end of February (or before).

Getting it in writing
EMAIL is a great way to contact us.  It provides the responses to your questions in writing, allows us to identify and troubleshoot common concerns and problems, and ultimately improve our technical assistance and training opportunities.

Accessing CTIMS through the correct browser
Use Internet Explorer version 11 or higher ONLY.  Not Chrome.  Not Edge.  Not Safari, or AOL, Netscape, Firefox, Sea Monkey, or Opera.  Check with your local IT staff if you need assistance installing or locating Internet Explorer.

So…who am I right NOW?
CTIMS is a single-sign on system.  Some users have more than one CTIMS role, but not all roles have the same privileges.  When accessing any of your CTIMS accounts, choose the correct user role from the drop down list found in the top right corner under your greeting / email address.

Using the print feature
When you are logged in to your CTIMS Worksheet, Agreement, or Invoice, click on the Summary button for the feature (Worksheet, Agreement, Invoice) you are in, then click on the Diskette icon and choose the document type you prefer.  (The Word option provides a good, editable format that you can save to your computer.)

As always, please contact us if we can assist you in any way.



Oklahoma Nontraditional Student Institute Invitation

The Oklahoma Department of Career and Technology Education is partnering with the National Alliance for Partnerships in Equity to present the Oklahoma Nontraditional Student Institute. The institute has been developed as part of the state’s failure to meet or exceed the local levels of performance in relation to the nontraditional core indicators. The institute consist of one-day professional development sessions at regional locations, conference calls/webinars and the two-day Oklahoma Nontraditional Student Summit. 

The regional workshops will introduce participants to the NAPE-developed Explore Nontraditional Careers Toolkit, and the conference calls/webinars will provide opportunities for continued professional development in the toolkit’s implementation. The summit will serve as the culmination of the institute and will bring all participants together to share experiences and learn from each other. The second day of the summit will feature an afternoon session on how sites can implement the strategies they have learned through the institute into their local Carl Perkins applications for FY18.

You are encouraged to send representatives from Rose State College to the institute. The regional workshops are limited to 30 participants at each site. The workshops will be held from 8 a.m. to 3 p.m. ODCTE is covering the cost of registration for sites, and lunch is on your own. 

  • Jan. 26, 2017 – Tulsa Technology Center, Owasso Campus
  • Jan. 27, 2017 – Kiamichi Technology Centers, McAlester Campus 
  • Feb. 16, 2017 – Canadian Valley Technology Center, Chickasha Campus 
  • Feb. 17, 2017 – Northwest Technology Center, Fairview Campus 
  • Feb. 23, 2017 – Moore Norman Technology Center, South Penn Campus 
  • Feb. 24, 2017 – Francis Tuttle Technology Center, Cross Timbers Campus

 The two-day summit will be March 28-29, 2017, at Moore Norman Technology Center, Franklin Road Campus. Participants are expected to participate in one one-day workshop, the conference calls/webinars and the two-day summit.

(You are receiving this notice as a recipient of the Oklahoma CareerTech Carl Perkins Blog. We apologize for any duplicate invitation you may have received.)


CTIMS Tips 2.0

A few things happening on the way to the due date... 

Funding updated in CTIMS

Updated totals for secondary and postsecondary consortia, technology center coops, and those recipients who are new in FY17 are now updated in CTIMS.  All secondary, postsecondary, and technology centers using the funds alone were already updated.  Please let the Perkins Admin staff know if you find a discrepancy in your funding amount.

Contacting the Perkins Admin staff via email 

Please include the name of your school / institution in your email subject line.

Speaking of email

This time of year the Perkins staff receives 2-3 phone calls for every 1 call assisting another recipient. Email is a great way to contact us, and provides the responses to your questions in writing should you need to reference them again. 

Accessing CTIMS through the correct browser

Not Chrome.  Not Edge.  Not Safari, or AOL, Netscape, Firefox, Sea Monkey, or Opera.  Use Internet Explorer version 11 or higher ONLY.

Watching the online tutorials

The full webinar from August 11 is available online.  It’s 70 minutes but you can always fast forward past the information you already know.  Click HERE to access the webinar.

Accessing the Local Performance Data Guidebook

The Guidebook provides you with background information and assistance with how to interpret your local performance data. 

NOTE: We made an update to the Tech Center Adult (postsecondary) worksheet for the FY14 Local Actual Completion data.  The corrected version should be available sometime on Monday, August 29, 2016.

Using MANAGE instead of NEW when returning to your worksheet

If your application is blank but you know you hit Save & Next, check to make sure you're accessing the right worksheet.  Some users have more than one after selecting NEW when returning to their previous work.  We will clear out the blank worksheets once the due date has passed.
As mentioned in the last Perkins Blog, select the correct PROGRAM INITIATIVE (421, 422, 423) that matches your site type (comprehensive schools, tech centers, postsecondary) when creating your worksheet.
  • If you accidentally used an incorrect PROGRAM INITIATIVE, you will need to resubmit the entire application under the correct PROGRAM INITIATIVE during the revisions phase of the application approval, but you are welcome to resubmit the corrected version by August 31. We unable to make that correction for you. 
  • Some users have more than one role, and not all roles have the same privileges. Choose the correct user role from the drop down list, top right corner under your greeting/email address, when accessing your worksheets.

Using the print feature

  • Click on Worksheet Summary at the top of your worksheet.
  • Click on the diskette (save) icon and choose the method you prefer for the document.  (The Word option provides a good, editable format that you can save to your computer.)

Getting ready to submit the application by 11:59:59pm on August 31

Each application must be approved by the Local Coordinator, the Local Finance person, and the Local Superintendent/President to be considered for review.  Please make sure the next person in the approval sequence has completed their CTIMS user authentication process, and let us know if assistance is needed.

As always, please contact us if we can assist you in any way.





FY17 Perkins Application and CTIMS

The due date for the FY17 Perkins application is approaching.

You've watched the video tutorials.

You've done your CTIMS user authentication.

You're still having a few access problems?  Here are some reminders and tips:

FIRST...make sure you're ONLY using Internet Explorer, version 11 or above.   Not sure of your version?  In the top right corner of the screen, click on the gear icon (TOOLS), then select About Internet Explorer.  If your version is anything less than version 11, ask your IT staff to assist you with an upgrade.

SECOND...if you're already using Internet Explorer but are still having access problems, delete your browser history.  In the top right corner of the screen, click on the gear icon (TOOLS), then click on Internet Options.  On the options screen, find the Browsing History area and click on DELETE.  Make sure the following items are checked and then click the Delete button there:
  • Preserve Favorites website data
  • Temporary Internet files and website files
  • Cookie and website data
  • History
  • Form data
Once you are logged in, make very sure you select the CORRECT response in the PROGRAM INITIATIVE drop down box. 
  • A Secondary High School CONSORTIUM must use FLA-CPHSS-423 - CARL PERKINS HIGH SCHOOL SECONDARY - 423
  • A Secondary Tech Center COOP must use FLA-CPTCS-423 - CARL PERKINS TECH CENTER SECONDARY - 423
If the PROGRAM INITIATIVE code is incorrect the application will need to be created again using FLA New Worksheet.

As always, please contact us if we can assist you in any way, and include your school name in the subject line.