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7.30.2016

Important Dates for Training Opportunities!

We are going to have 2 dates available for training opportunities for Perkins recipients those dates are listed below:

August 4th - CTIMS Training Webinar(s):

  • These training(s) will be on a first come first serve basis, we will have two training sessions at the times below:
    • 8:30-10:00 am
    • 10:30-12:00 noon
      • If you are available for either of these training times please email josh.miller@careertech.ok.gov for participation information.  
      • Participation is limited, only one log in per school/organization will be allowed.
      • We will be recording these sessions to post on our CTIMS-Resource page.

August 11th - Perkins update and CTIMS Training Workshop:

  • This workshop will be held at our Stillwater offices at the time below:
    • 9:30-11:30am  
    • Our address is 1500 W. 7th Avenue, Stillwater OK, 74074
    • Perkins funding can be used for travel expense to this meeting. 
We hope that everyone who would like to participate will be able to at one of these two dates. If you have any questions please contact the Carl Perkins Administration offices at ODCTE.

--cp

7.28.2016

The calm after the storm?

There is still an additional wave to come but I thought some calm would be good to share first:



And we are off to the races once again!

Carl Perkins FY17 Application for Funding Information:

The following time line is for submitting the FY17 Carl Perkins Application for Funding for technology centers, comprehensive schools, and college/universities.  Again this year the deadline is a hard deadline if your application is late it will not be funded.
  • August 31, 2016 is the FINAL date for submitting your FY17 Carl Perkins Application for Funding 
  • For FY17 we will be utilizing a new grant management system for all Carl Perkins funded projects. The system requires a user account to access the system. You can access CTIMS at the following location:
  • https://ctims.okcareertech.org/CTBDSWeb/ 
  • Applications must be  must be fully submitted and approved at the superintendent level by the deadline above or the fiscal agent will forfeit their right to the allocated formula amount for their district/consortium.

 
CTIMS Account and Tutorial Information

  • Tutorials for submitting a new grant and other actions in CTIMS are located on the Carl Perkins website under the CTIMS - Resources tab.  You can click on THIS LINK and it will take you to the page were our tutorials are housed.

  • You should have received your CTIMS user authentication email if you were a user for your school last year.  The email would have come from ctims@careertech.ok.gov if you have not received this email you will want to check you junk or spam folder as it may have been trapped in the filters.  If you missed the email or have not seen it, please email josh.miller@careertech.ok.gov and make sure that in the email subject you put "authentication reset request"

As always if we can be of any assistance please contact the Carl Perkins Administration office. DO NOT miss the August 31st Application deadline it is a hard deadline and no late applications will be accepted or approved.



--cp  

A Tidal wave of Information Heading your Way!

Right now the Tidal wave of deadlines is safely out at sea but:

 

This blog is the first of a series that will be released today and if you hadn't guessed by now its about deadlines!

Carl Perkins FY16 Final Claim for Reimbursement Deadline:



The following time lines are for submitting FY16 Perkins claims for reimbursement from technology centers, comprehensive schools, and college/universities.  There will be no exceptions.
  • August 15, 2016 is the FINAL date for submitting FY16 claims for reimbursement. 
    • For Carl Perkins Projects 421, 423 and 422
      • Please use the Excel spreadsheet claim form request payment(s) for allowable expenses incurred since July 1, 2015.  Specific directions for completing the claim form are located on the first tab of the spreadsheet.   
      • Email the completed claim form and all required documents to carl.perkins@careertech.ok.gov  with your district/institution name AND the designation CLAIM in the subject line.
      • Computerized accounting reports must be submitted with each claim
      • You must include accounting reports and invoices from any member school(s) on the claim that were reimbursed by the fiscal agent.
      • Collegiate fiscal agents should mark or highlight on their accounting report which line items match their submitted Perkins budget. 
      • Each claim for reimbursement must include copies of paid invoices for equipment or software in the amount of $250 or more FROM ANY DISTRICT making purchases.
      • Claims must be submitted by email using the approved excel claim form and having appropriate signatures by the deadline above or the fiscal agent will forfeit their reimbursement rights to the amount expended. 
      • NO FOOD OR LODGING OF ANY KIND will be reimbursed if expended under projects 421, 423 and 422.
      • Any individual equipment item exceeding $5,000 (per item) should use Object Code 700 series, otherwise the claim will be rejected and your reimbursement will be delayed. 
      • To speed up payment please put required invoices in the exact same order as the OCAS/accounting report.
    • For Carl Perkins Projects 424, 426, and 429 
      • Continue to use the Impact application to close out FY16 claims for reimbursement. Claims must be fully submitted and approved at the superintendent level by the deadlines above or the fiscal agent will forfeit their reimbursement rights to the amount expended.
      • Computerized accounting reports must be submitted with each claim
      • You must include accounting reports and invoices from any member school(s) on the claim that were reimbursed by the fiscal agent.
      • Collegiate fiscal agents should mark or highlight on their accounting report which line items match their submitted Perkins budget. 
      • Each claim for reimbursement must include copies of paid invoices for equipment or software in the amount of $250 or more FROM ANY DISTRICT making purchases.
      • Only when a grant associated employee is in travel status will food be allowed for reimbursement with supplemental grant funding. NO OTHER FOOD EXPENSES ARE ALLOWED.
      • Any individual equipment item exceeding $5,000 (per item) should use Object Code 700 series, otherwise the claim will be rejected and your reimbursement will be delayed. 
      • To speed up payment please put required invoices in the exact same order as the OCAS/accounting report.




As always if we can be of any assistance please contact the Carl Perkins Administration office. DO NOT miss the August 15th claims deadline it is a hard deadline and no payment will be made for late claims.


--cp