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8.22.2014

FY15 Carl Perkins Application Update

In order to carry a positive action we must develop here a positive vision.
--Dalai Lama
 

 

The end of summer always seems to be the most hectic time of year in the business of education, for Carl Perkins there is always the traffic jam of closing out one fiscal years' claims while working to approve the next years' applications.

This year there is another addition our puzzle of time management, a federal monitoring visit focused on the state's Perkins initiative.  The following time line is what the Federal Legislation office is working toward achieving over the next 5- 6 weeks:

 

        August 18 - September 5:  Closing out FY14 claims

  September 8 - September 19:  Federal Monitoring Visit Preparation

September 22 - September 26:  Federal Monitoring Visit

      September 29 - October 3:  Federal Monitoring Visit Review

 


With the schedule above set in stone, the earliest that the Federal Legislation Assistance Division will get to approving any FY15 Carl Perkins Applications is October 6th.  We realize that this is a later date than you are accustom to so if you have any questions please give us a call.

As in years past if you are continuing to fund a salaried position those expenditures are pre-approved.

We apologize for any delay this may cause and we appreciate your patience in this matter.

As always if we can be of any assistance please let us know!

 

 --cp

7.23.2014

LAST CALL FOR FY14 PERKINS REQUESTS FOR REIMBURSEMENT!



"I always wondered why somebody doesn't do something about that. Then I realized I was somebody." – Lily Tomlin

We’re working hard to close out FY14 and get FY15 approvals underway, so this will be your second and last reminder that the claim deadline for FY14 is August 15th 2014.  

No claims will be paid after that date for any reason, we can't stress this enough there will be no exceptions made for claims for reimbursement requested after the deadline.

Below you will find a link to a PDF document that lists all Perkins recipients that have not filed any claims for FY14.  Please look this document over to ensure your school is not on this list.


This next link is a PDF document showing all Fiscal agents with pending requests for reimbursement that need further approval or revisions and approvals in order to be processed and paid.  Please look over this document to ensure your school is not listed, if it is and you need assistance with determining the action required please contact the Federal Legislation Assistance Division for help.


Finally it is the FISCAL AGENTS responsiblity to ensure all requests for reimbursement are submitted, documentation is correct, and any corrective action needed is attended to.  Please log in to Impact, click on VIEW ALL GRANTS, and check the status of grants, budgets, revisions, and reimbursements to ensure your grants are closed out smoothly. 

To close with some news:

Jeremy Zweiacker has transitioned to a new position with the Oklahoma Department of Career and Technology Education we wish him the best in his new role!  If  Jeremy was your contact point within the Federal Legislation Assistance Division your new contact will be Josh Miller as he has taken over Jeremy's responsibilities within the Federal Legislation Assistance Division.

As always if there is anything we can do to assist please let us know,

--cp

6.10.2014

FY14 Final Claim Deadline Notification



IMPORTANT

Please be aware that the following timelines will be enforced for the submission of technology center, comprehensive school, and college/university FY-14 claims for payment:

·        August 15, 2014: Drop-dead date for submission of FY-14 claims for payment
·        September 12, 2014:  Deadline for final resolution of any needed claim corrections
·        October 10, 2014:  Final date that all payments should be received by schools for claims submitted by above dates.  Please ensure all amounts owed to your school are received by this date as no FY-14 payments will be made beyond October 10, 2014.

Thank you for your assistance in our fiscal year end process.  If there are questions, please contact
Janet or Josh and they will be happy to assist you.

--cp

6.06.2014

Always looking towards Continuous Improvement.

“Everything you are against weakens you. Everything you are for empowers you.” – Dr. Wayne Dyer


Molding the Application:

After many conversations over the past week with the field and internal state staff, we have made some changes to the Pathway to CTE Concentration section of the FY15 Carl Perkins application.  We hope that these changes will clarify what we would like to see for you all in respect to this part of the application.

IF you have already completed this section DO NOT REDO ANY WORK.  We did not change any of the fields contained within the section only the wording of the directions.

We believe that these clarifications will help to complete this portion of the application.

Here's the link for easy access to the application!

FY15 Carl Perkins Application:


Throwing a wide net:

For those eligible Perkins recipients that spend their funding on broad, large reach type initiatives such as Career Guidance and Academic Readiness in the Pathway to CTE Concentration section of the FY15 Application you will need to show us a representative sample of Pathways to Concentration.  We would expect to see no less than five examples for approval of guidance and academic readiness or other similar activities.  For comprehensive schools with less than five CTE area's show all of your approved program areas in the application.

Notice, Notice, Notice:

Allocation and Options Notifications will mailed the week of June 9th.  We appreciate your patience as we work to close out FY14 and open FY15.  You can find your secondary allocation at the link below:

Allocation Website:


As always if you need any assistance please email or call.

--cp

6.02.2014

FY15 Carl Perkins Secondary Allocations and Workshop Materials Posted!


CARL PERKINS SECONDARY ALLOCATION INFORMATION:

The FY15 Carl Perkins Secondary Allocations have been posted to the website below:  Your school's Allocations and Options notification will be sent to your superintendent's office this week, do not send in one of the blank forms with your information filled in, they will not be accepted until after August 1st.

FY15 Carl Perkins Secondary Allocations link


Post-Secondary Allocations will be posted later this week.


FY15 CARL PERKINS STATE PLAN WORKSHOP MATERIALS:

Below you will find links to the powerpoint presented in the FY15 Carl Perkins State Plan Update workshops held over the last two weeks.  In addition to the powerpoint the full FY15 Carl Perkins State Plan with highlighted changes has been linked as well for you to utilize when needed. 

FY15 State Plan Workshop Powerpoint

Full FY15 Oklahoma Carl Perkins State Plan


As always if we can be of assistance please don't hesitate to email or call.

--cp

5.27.2014

FY15 Carl Perkins Application and State Plan Online Workshop



Thank you for registering for the Carl Perkins Local Application Technical Assistance Online Workshop! The workshop is scheduled for Wednesday, May 28, 2014, at 2 p.m.

Accessing this Perkins workshop through AT&T Web Meeting is a two-part process. The first part connects you to the meeting via the Internet. The second part connects you to the meeting via telephone.


STEP 1 – NET MEETING (INTERNET CONFERENCE)

NOTE: The first time you use the Web Meeting Service you will need to download the client software. Web Meeting HELP and Software Downloads can be found at: https://www.webmeeting.att.com. You may also need to temporarily allow Pop-ups.

Once the software download is complete, login to the Web Meeting. (You may need to return to the web site https://webmeeting.att.com if you performed the download at an earlier web session.)

You will see a screen similar to this.



You will need to enter the MEETING NUMBER 8773361831
You will need to enter the CODE 2623584

Enter your own email address
Enter your name OR the name of your school / institution
Click the SUBMIT button



Click on the PARTICIPANT button. You may need to wait while the Meeting Manager software prepares the session.

When you have joined the session you will see a screen similar to this.


STEP 2 – AUDIO CONFERNCE


Connect to the Audio Conference portion of the Web Meeting by calling 1-877-336-1831

Enter the access code 2623584#

The Conference Host is Janet Cooper


If you call before the host joins in, you will hear music until the host joins the meeting.


Please plan to connect to the meeting about 3 – 5 minutes before 2pm.


Thank you for your participation!


5.12.2014

FY15 Carl Perkins Basic Grant Technical Assistance Workshops




To assist Perkins recipients with meeting new requirements for and completing the FY15 Local Application for activities funded under the Carl D. Perkins Career and Technical Education Act of 2006, the Federal Legislation Assistance staff is holding two onsite technical assistance workshops. 


Date:  5/20/2014
Time:  9:00 - 12:00
Chisholm Trail Technology Center
283 State Highway 33
Omega, OK
https://cttc.edu/


Date:  5/22/2014
Time:  9:00 - 12:00
Indian Capital Technology Center - Muskogee Campus
2403 N. 41st St E
Muskogee, OK
http://www.ictctech.com/contact_us.htm


The topics in all sessions will include the FY15 Perkins State Plan revisions and how they affect Perkins funding, an overview of the changes to the FY15 Local Application, and time for open discussion and Q/A.

The workshops are planned for the staff member(s) responsible for completing the application.  There is no registration charge, but the number of participants accepted for each workshop is limited.  You must register to attend. 

If you must cancel your registration, please email your cancellation as soon as possible so that other recipients may attend.  

To register, please email carlperkins@careertech.ok.gov with the date and number of participants attending no later than 5 p.m. on Monday, May 19, 2014.  We will confirm all reservations by return email.

For those who prefer to participate without traveling, an online Web Meeting session (telephone and Internet) is planned for May 28, 2014, at 2 p.m. and lasting approximately two hours.  Keep in mind that we are limited to 125 incoming calls and are allowing only ONE call-in per fiscal agent district.  We will provide instructions for the call in and log in following the registration closing date.  

The FY15 Local Application for Carl Perkins funding will be open at the end of business hours Thursday May 15, 2014.  It is the advice of the Federal Legislation Assistance Division to wait on beginning the application until after you have completed one of the three available workshop time slots.

We look forward to working with you and your staff to ensure successful implementation of the FY15 changes.  

--cp