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Carl Perkins and CTIMS

Top Ten things you're likely to hear from the Perkins Team offices this time of year...

  1. Are you logged into Internet Explorer?  Not Chrome, or Edge, or Firefox.  Just IE.
  2. Are you in the correct CTIMS role?  (some users have more than one)
  3. Have you deleted your browser history and cookies lately?
  4. Try logging out and logging back in after you delete the browser history and cookies.
  5. You may need to click on the Submit for Approval button.
  6. Do you have a Budget Adjustment in process in the Agreement section?
  7. Did you include a note (initials, date, etc) in the justification section of the Budget Adjustment?
  8. You may need to re-select the Acknowledgements to make sure they are activated.
  9. Did you include the vendor invoices and accounting reports with your Invoice for reimbursement?
  10. You are very welcome!  Let us know if you need more help!

CTIMS Users Guide 

If you haven't had a chance to access our CTIMS Users Guide, click click this link!

Reminders for upcoming due dates...

  • The FY18 Perkins Application Worksheet section, including all the required attachments, is due on June 30, 2017 no later than 11:59:59pm 

  • The final date to submit FY17 Perkins Invoices for reimbursement is August 1, 2017.  

Before starting an Invoice:

  • Make sure there is enough funding in the budget line items to cover the amounts being claimed.  It is much, much easier to create a Budget Adjustment BEFORE an Invoice locks down the amounts in the budget section of the Agreement.
  • Make sure the accounting codes in CTIMS match the accounting codes in your financial reports. 

As always, please contact us if we can be of any assistance.

  • Northeast quarter:
  • Southeast quarter:
  • West of I-35:  
  • Admin Support:


Career Tech Offers Summer STEAMmaker and Code Camps

Good Day!

CareerTech is offering two camps in June for teachers to learn strategies on implementing project based learning in their classrooms.

We are offering our fourth STEAMmaker Camp and our second Code Camp. These camps are being offered at no cost to instructors and students that they bring with them. Teachers must apply and commit to attending the entire camp. Teachers who attend receive high quality and immersive professional development and get to implement strategies that they learn into practice immediately with their students who get to attend a cool summer camp.

We need your help. Please take a moment to share the link below with your contacts. Teachers do not have to be STEM teachers and we are encouraging anyone, librarian, media specialist, instructional coach, principal, superintendent, counselor, etc., who has a desire to do project based learning to apply.

Please also accept this email as your invitation to participate or to visit either camp. I have participated as an instructor in both camps, and I promise you, these are great camps for anyone interested in project based learning.

For more information and registration, please visit the following link: 

If you need more information or have any questions, please feel free to call or email me any time.

Brandon Tucker, M.Ed 
careertech |Regional Coordinator - Southeast Oklahoma 
Education Partnerships & Customized Services 
1500 West Seventh Avenue
Stillwater, OK 74074-4398 
Tel:  405.923.0162
Fax:  405.743.6809
Careertech Website:


FY18 Carl Perkins Application for Career and Technical Education Grant now OPEN

The Carl Perkins Application for the 2017-2018 fiscal year is open for all eligible recipients at the link below:

Make sure that you apply under the correct fiscal year of 2017-2018.

At this time all budgets are set to $1.00; we will update budgets when allocation and options forms are sent and completed.  If you would like to budget before we get the final allocations entered into CTIMS, the system will allow you to establish line items with estimated costs.  (Use last year’s allocation amount as a guide.)

If your school is a FIRST time applier please contact our office so that a temporary allocation can be added to the system so you can apply.  For all other applicants the temporary allocation was set to the same group as you applied under last year, so if you are either creating  or joining a new consortium, or leaving a consortium to stand alone (must meet criteria to stand alone) you will need to contact our office so that we can ensure your school is listed under the correct grouping.  The groupings are below:

Carl Perkins High School Secondary – 421 = Comprehensive School Stand-alone
Carl Perkins High School Secondary – 423 = Comprehensive School consortium
Carl Perkins Tech Center Secondary – 421 = Technology Center Stand-alone
Carl Perkins Tech Center Secondary – 423 = Technology Center Consortium
Carl Perkins Post-Secondary – 422 = All post-secondary recipients

If you need assistance in completing the application please use the guidebook linked below:

The deadline for the application for FY18 is June 30, 2017.

If you have any questions please contact us for assistance.



Important information on Applying for Supplemental Grants

Make sure you Submit your Supplemental Grant under the correct fiscal year:

I have noticed that there are some supplemental applications being submitted in CTIMS under the wrong fiscal year.

Be sure that when you go to add a new worksheet that you adjust the fiscal year to 2017-2018.

The screenshot below shows that when adding a new worksheet the systems defaults to the current fiscal year.  You will need to change this by clicking the field and selecting 2017-2018. 

The screen below shows what the fiscal year field looks like when it has been successfully changed to 2017-2018.

Please double check that your submission is properly submitted under the correct fiscal year as the deadline for submission is May 1, 2017.



Upcoming Deadlines and Perkins FY18 Application Information:

FY-18 Carl Perkins Basic Grant Application Training:

Time: 9:00 a.m. – 3:30 p.m.

Key Topics:
      How funding is determined
      Broad overview of:
      Application process
      Implementation and Invoicing deadlines
      Helpful resources
      Key definitions
      Detailed look at nine sections of application

Cost:  $25.00 per person.  Lunch is provided. (can be covered with Perkins Funding)

Reservation Link
May 8
Tulsa Technology Center, Owasso Campus

May 11
Great Plains Technology Center, Lawton Campus

May 18
Moore Norman Technology Center, Penn Campus

May 23
Kiamichi Technology Center, Atoka Campus

 New CTIMS Carl Perkins Process Guidebook Available:

 The link below will download the new guide which contains step by step instructions to adding a new grant, completing an agreement, and filing invoices for reimbursement.

CTIMS - Carl Perkins Application and Invoicing Process Guide

We would like to thank Denise from our IMD department for helping develop this guide!  

Upcoming Deadlines and Important Dates: 

  • May 1, 2017 - Carl Perkins Supplemental Grant Deadline  
  • May 1, 2017 - FY18 Carl Perkins Application for Career and Technical Education Funding Opens
  • July 1, 2017 - FY18 Carl Perkins Application Deadline
  • August 1, 2017 - Final Claims Due in CTIMS 

As always if we can be of any assistance please contact us.  --cp


FY18 Carl Perkins Supplemental Grants

Carl Perkins FY18 Supplemental Grant Requirement Documents are now available for all eligible recipients at the link below:

FY18 Carl Perkins Supplemental Grants Website

Below you will find a short description of the available grants for the coming fiscal year.

Disability Services: 

Many times students with disabilities do not receive the extra support needed for success in the classroom as well as a successful transition to a technology center, post-secondary education/training, and/or employment.  This grant can be used to help support Oklahoma career and technology education students with varying types of disabilities to explore career options and for transition support into post-secondary education/training levels as well as employment.  This grant can help schools implement transition programs and/or other support strategies to assist in the provision of transferable skill sets to students regarding the attainment of meaningful employment and becoming productive members of society.

High Growth and Emerging Technologies

The Oklahoma Department of Career and Technology Education supports the development and implementation of high-tech, high-wage Career Academies, Programs of Study and relevant activities that support and align with local, state, and global industry existing and emerging workforce needs.  The Career Academies, Programs of Study and relevant activities should embrace rigorous academic and technical learning activities.

Recruiting Students to Non Traditional Careers:
In order for students to reflect upon the full range of careers available to them, no career should be left off due to gender. Students in Oklahoma should be able to choose careers based on their interests, skills, and abilities, rather than based on gender stereotypes.  Students need an awareness of nontraditional careers, motivation to further explore nontraditional careers, and the development of skills to pursue career opportunities within the nontraditional areas.  This grant is intended to provide organizations/entities means to provide strategies to recruit and retain male and/or female students in non-traditional career majors.  (Nontraditional occupations are defined as those for which individuals from one gender comprise less than 25 percent of the individuals employed in each such occupation or field of work.)

Career Guidance and Advisement

Career development is an educational program designed to assure individuals know how to make career choices and create education plans to prepare themselves for those careers.  The program ensures individuals make informed career decisions based on facts.  Career development is based upon the tenet that individuals who have career maturity make better career choices and have a better sense of the education plans needed to reach their career goals, including entrepreneurship.  Career maturity is when an individual has personal insight into the process of and readiness for making career choices.  It is NOT the process of choosing a specific career or job.  Career Development programs assist students in defining career pathways that prepare them for high-wage, high-skill, and high-demand occupations.

All supplemental grant applications are due May 1, 2017.

Applications are required to be submitted through the CTIMS system by the above deadline. Failure to correctly submit grant documents will not qualify applicants for an extension of that deadline.


As always if you need any assistance please email or call!



CTIMS Tips 2.1

Here are a few tips for CTIMS originally posted in our August 2016 Perkins Blog

What’s in a name?
Since the start of 2017 there are a number of ODCTE staff working to provide CTIMS technical assistance in several areas.  Please remember to include the name of your school / institution in your EMAIL subject line so we may provide you with the right staff person for your needs.

CareerTech Regional Coordinators
Partnering with the Perkins Administration office in an even greater capacity than before are the ODCTE Regional Coordinators.  To find the RC for your area, click on this link and scroll down to see their contact information.

FAQs and Training Tutorial Updates
We are working on upgrading our online tutorials to match the revisions and enhancements made to CTIMS over the past six months.  We should have those tutorials ready to post to the Perkins web page toward the end of February (or before).

Getting it in writing
EMAIL is a great way to contact us.  It provides the responses to your questions in writing, allows us to identify and troubleshoot common concerns and problems, and ultimately improve our technical assistance and training opportunities.

Accessing CTIMS through the correct browser
Use Internet Explorer version 11 or higher ONLY.  Not Chrome.  Not Edge.  Not Safari, or AOL, Netscape, Firefox, Sea Monkey, or Opera.  Check with your local IT staff if you need assistance installing or locating Internet Explorer.

So…who am I right NOW?
CTIMS is a single-sign on system.  Some users have more than one CTIMS role, but not all roles have the same privileges.  When accessing any of your CTIMS accounts, choose the correct user role from the drop down list found in the top right corner under your greeting / email address.

Using the print feature
When you are logged in to your CTIMS Worksheet, Agreement, or Invoice, click on the Summary button for the feature (Worksheet, Agreement, Invoice) you are in, then click on the Diskette icon and choose the document type you prefer.  (The Word option provides a good, editable format that you can save to your computer.)

As always, please contact us if we can assist you in any way.