Don't worry about the world coming to an end today. It is already tomorrow in Australia.
~Charles Schulz

Over the past few weeks we’re fielding a number of questions regarding revisions and due dates.

Q: What revisions are allowed after the March 15th deadline?
A: Moving funds from one or more approved areas to cover expenditures in one or more other approved areas.


Q: What revisions are NOT allowed after the March 15th deadline?
A: Tangible purchases (those other than salary, professional development, training, etc) that were not on the original budget and/or will likely not be placed in the classroom in time for adequate use before the end of school. Requests for equipment revisions after this date may be handled on a case-by-case basis.


Q: Do we have to SPEND the funds by April 1st deadline, or just have them encumbered by issuing a purchase order but not actually placing the order yet?
A: The expectation is that funds will actually be spent by or shortly after April 1st and in place in the classroom so that students benefit from those purchases.


Q: What are other reasons for having these deadlines?
A: Programs at the federal level are reviewed to see that funds are used in a timely manner during the school year. When states have large unclaimed balances at mid-year and beyond, the message to federal budgeting entities is that these funds are not needed.


IMPACT Forwards & Backwards: Any rejection to the processes below requires actions in the reverse order of the list.

REMINDER: Each person in the work flow needs to use their own login and password to complete their required step in the process.

How the work flows for…

….a budget
Local Perkins Coordinator
Local Finance
Local Admin
State CareerTech FLA office

…a revision
Local Perkins Coordinator
Local Finance
State CareerTech FLA office

…a claim (request for payment)
Local Finance
Local Admin
State CareerTech FLA office


As always if there is anything that we can do to help please feel free to call.

--cp